Siebel Scholars is part of the Thomas and Stacey Siebel Foundation. We are committed to the protection of the privacy rights of individuals. This Privacy Policy explains how we handle information relating to an identified or identifiable individual (“Personal Information”) that is provided to us or that we collect when you visit www.siebelscholars.com (the “Site”). More specifically, this Privacy Policy informs you as to the categories of Personal Information that we collect or process, why such Personal Information is processed, how it is used and what rights you have. 

This Privacy Policy does not apply to Personal Information collected on any third-party site or application that may link to or be accessible from our websites. We are not responsible for the privacy policies or data collection, use and disclosure practices of those sites. We encourage you to review the privacy policies of each site you visit.

By using the Site, you consent to the practices set forth in this Privacy Policy. We may periodically make changes to this Privacy Policy that we will include on this page. It is your responsibility to review this Privacy Policy frequently and remain informed about any changes.

What data do we collect?

We collect the following data:

• Cookies: cookies facilitate your use and navigation of the Site. Essential cookies include session cookies, which are temporary cookies that remain in the cookie file of your browser until you close the browser. Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our websites, we may collect information from you automatically through cookies or similar technology. 
• Analytics Cookies: we use analytics cookies that collect aggregated and/or anonymous information to analyze the performance of the Site and how it is used. For example, analytics cookies show us which areas of the Site are most frequently visited. An example of a third-party analytics cookie is the Google Analytics cookie. You may obtain information on how to opt out of Google Analytics cookies at https://policies.google.com/technologies/ads.

How do we collect your data?

You directly provide Our Company with most of the data we collect. We collect and process data when you:

• Use or view our website via your browser’s cookies
• Sending information or materials you request
• Responding to your questions and concerns posted via the Site
• Providing a newsletter or other marketing communications
• Operating and improving the Site
• Conducting research and analysis

How will we use your data?

If you are affiliated with the Siebel Scholars program, we may include your name, city and state of residence, education, work experience, brief biography, or such other information as you provided to us for the intention of posting on our public facing Web site.

We may include the information above, as well as enhanced profile information, such as skills, professional experience, and interests, on the Community (signed-in) portion of the Web site.  All the information in your enhanced profile, including contact information, may be accessed by the Siebel Scholars Foundation, Siebel Scholars, and other third-party members of the Siebel Scholars Community (invited by the Siebel Scholars Foundation), as determined by your privacy settings.

In order to access the Community portion of the Web site, you need to register. We ask for some personal information that we store and maintain, including your username and a password, which is used to protect your account from unauthorized access and to allow others and us to identify you.

Once you register, you can enhance your profile further by including additional personal information, as well as edit information already contained in your profile. Providing information beyond what is required at registration is optional but enables you to better identify yourself and leverage opportunities in the Siebel Scholars network.  We collect and store this information when you submit it.  You can also include links to third party sites containing your personal information.  Again, all the information in your enhanced profile, including contact information, may be accessed by the Siebel Scholars Foundation, Siebel Scholars, and other third-party members of the Siebel Scholars Community (invited by the Siebel Scholars Foundation), as determined by your privacy settings.

When you post content on the Web site, your username will be identified in the post. If you join a Siebel Scholars networking group to which we are a party (on this Web site or one that is managed by a third party) and submit your personal information, we may retain that information for the administration of our program, by us and/or other members of the Siebel Scholars community.  For example, we may use your email address or other known contact information to provide you updates about the Foundation or our conferences. In another example, a Siebel Scholar located in Baltimore may use your known residence, personal interests, and email address to organize an event in Baltimore and extend you an invitation.

As a service to you and your fellow Scholars, we may maintain, process, or enhance your profile with publicly available information, such as your public versions of social networking profiles.  You may update or delete this information from your profile at any time if you are registered, or you may contact us through this website and we will remove it.

Google Maps

Later this year, the website will be re-launched, and we will be using the Google Maps APIs for the purpose of showing an aggregate view of where Siebel Scholars are located globally. You may find the Google Maps APIs Terms of Service at https://cloud.google.com/maps-platform/terms. To better understand Google’s Privacy Policy, please refer to https://policies.google.com/.

How do we store your data?

Access to some portions of the Web site does not require you to register for an account or provide any personal information to us.

If you do nothing during your visit but browse through the Web site, read pages, or download information, we will gather and store certain information about your visit automatically. This information does not identify you directly.

We automatically collect and store non-personally identifiable information such as the following about your visit: the Internet domain (for example, “xcompany.com” if you use a private Internet access account, or “yourschool.edu” if you connect from a university’s domain) and IP address (an IP address is a number that is automatically assigned to your computer whenever you are surfing the Web) from which you access our Web site; the type of browser and operating system used to access this Web site; the date and time you access this Web site; the pages you visit; and if you linked to this site from another Web site, the address of that Web site.

We use this information to help us make this Web site safe and more useful to visitors.  For example, we may employ software programs to identify unauthorized attempts to upload or alter information, and other malicious activities, or to monitor network traffic in order to provide reporting metrics (total Web site visits, number of page views, etc.).

Information Security

We take seriously the security of your Personal Information. In order to protect your Personal Information from unauthorized access, disclosure, alteration, or destruction, we implement technical and organizational measures that we consider appropriate in light of the state of the art, the costs of implementation and the nature, scope, context and purposes of processing as well as the risk of varying likelihood and severity for the rights and freedoms of natural persons. However, you should be aware that we cannot ensure that your Personal Information will never be accessed, disclosed, altered or destroyed in ways not described in this Privacy Policy. By way of example, third parties may unlawfully intercept or access transmissions or private communications.

Marketing

Siebel Scholars does not rent or sell your Personal Information. We do not share your Personal Information with third parties other than agents, contractors, and service providers who support our organization and who are bound by contractual obligations to keep your Personal Information confidential and use it only for the purposes of providing services to us. An example would be a user profile issue that requires back end development resources.
However, we may disclose Personal Information if we believe it is necessary or appropriate under applicable law:

1. To comply with any court order, law or legal process, including to respond to any government or regulatory request, 
2. To enforce or apply our Terms of Use or any other agreements concerning our Site or 
3. To protect and defend the rights or property of siebelscholars.com. 

What are your data protection rights?

You may opt out of receiving emails from us by following the instructions in those emails. If you opt out of receiving emails like the quarterly newsletter, we may still send you other types of emails, such as registration information if you attend the Siebel Scholars Conference. 

You have a right to access and to obtain a copy of your Personal Information processed by siebelscholars.com. If you believe that any of the Personal Information, we hold about you is incorrect or incomplete, you may request that it be corrected.
You also have the right to:

• Object to the processing of your Personal Information
• Request the erasure of your Personal Information
• Request restriction on the processing of your Personal Information, and/or
• Withdraw your consent where we obtained your consent to process Personal Information

We will honor such request, withdrawal or objection as required under applicable data protection rules, but you should bear in mind that these rights are not absolute: they do not always apply and may be subject to exceptions.

To exercise your rights, you may send an email to ssf@siebel.org. If you are not satisfied with our response, you have the right to make a complaint to the data protection authority in the jurisdiction where you live or work. The contact details of each Data Protection Authority can be found at the following website: http://ec.europa.eu/justice/data-protection/article-29/structure/data-protection-authorities/index_en.htm.

How to contact us?

If you have any questions about, please do not hesitate to contact us.

• Email: ssf@siebel.org 
• Call: 650-299-5216
• Mail: 1300 Seaport Blvd. Suite 400 Redwood City, CA 94063